ASTP Annual Conference 2025

This year, ASTP proudly invites the European knowledge and technology transfer community to gather, learn, and connect in the vibrant city of Vilnius, Lithuania, as our association celebrates 25 years of growing the profession. The journey continues in grand style!

21 May - 23 May 2025
Vilnius, Lithuania
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Conference 2025 Conference 2025 Conference 2025
Conference 2025

Event Details

  • Venue
  • Guidebook
  • Sponsorship
  • Scholarships
  • Points of Interest

Conference Dinner

Belmontas

Other Accommodation Options

Guidebook Photo

Explore the city of Vilnius, Lithuania

Find your way around Vilnius with the Go Vilnius guidebook.
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Connect directly with Europe's knowledge transfer community

With more than 300 guests from over 35 countries, the ASTP conference offers an exceptional platform to showcase your business. From hosting an exhibition booth at the centre of the conference activity to branding social events and merchandise, your participation places you at the heart of knowledge transfer in Europe. For a tailored package, please contact Anuar.Shafiei@astp4kt.eu.

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Discover ASTP Annual Conference: Inteum Scholarship

Inteum Company is offering a unique opportunity to attend the ASTP 2025 Annual Conference. This scholarship is designed to support first-time attendees from organisations in the UK or EU with ASTP membership. Learn more about the application process here.

World Class Speakers

Alessandra Baccigotti

Alessandra Baccigotti

Intellectual Property Protection Unit of the Knowledge Transfer Office University of Bologna, Italy

Knowledge Transfer Manager

Andras Havasi

Andras Havasi

University of Malta

Technology Transfer Manager

Annemieke de Raad

Annemieke de Raad

University of Amsterdam

Business Development Manager

Charles Groffils

Charles Groffils

CRESCO

Associate

David Lesthaeghe

David Lesthaeghe

De Clercq & Partners

European and Belgian Patent Attorney, European Patent Litigator

David Silvestre

David Silvestre

University of Liège

Knowledge Transfer Officer at Life Sciences, RISE

Declan Weldon

Declan Weldon

University of Cambridge

Head of Technology Development & Licensing

Frida Koslowski

Frida Koslowski

ARC Accelerator

Deputy Director

Gavin Clark

Gavin Clark

University of the Arts London

Director of Enterprise & Commercialisation

Isabella Longoni

Isabella Longoni

ETH Zurich

Legal Counsel

Jeff Skinner

Jeff Skinner

Strategy and Entrepreneurship Group, London Business School

Teaching Fellow

Julia Gauglitz

Julia Gauglitz

Precision Medicine Technologies Consortium – University of Antwerp

Valorisation Manager

Julian Jantke

Julian Jantke

Kindling Ventures

Director

Julio Ríos de la Rosa

Julio Ríos de la Rosa

INiBICA

Managing Director

Karen Laigaard

Karen Laigaard

University of Copenhagen

Head of Technology Transfer

Laura Spinardi

Laura Spinardi

Fondazione IRCCS Ca’ Granda Ospedale Maggiore Policlinico

Head of Technology Transfer Office

Magda Krakowiak

Magda Krakowiak

EIT Health Accelerator

Director

Marcelo Pablo Estrella Orrego

Marcelo Pablo Estrella Orrego

Across Legal

AI, Open Source & Tech Transfer Legal Strategist

Mark Wilson

Mark Wilson

Strategic Technology Bioconsulting

Independent Consultant

Marta Archanco

Marta Archanco

Imperial College London - Enterprise

Head of Research Impact Management Office (RIMO)

Martin Raditsch

Martin Raditsch

CARMA FUND Management GmbH

Managing Partner

Nedeljko Milosavljević

Nedeljko Milosavljević

University of Belgrade

Director of Centre for Technology Transfer

Olga Larionova

Olga Larionova

PACTT Technology Transfer Office of University Hospital (CHUV) and University of Lausanne (UNIL)

Legal Counsel

Olivia Nicoletti

Olivia Nicoletti

Haystack Ventures

General Partner

Olivier Van Raemdonck

Olivier Van Raemdonck

CRESCO

Managing Partner

Philip Grother

Philip Grother

University of Luxembourg

SnT Xplore Venture Programme

Rajiv Vaid Basaiawmoit

Rajiv Vaid Basaiawmoit

University of Aarhus

Head of Sci-Tech Innovation & Entrepreneurship, Faculty of Natural Sciences

Robert Schimpf

Robert Schimpf

InnCubator

Co-Founder und Direktor

Sigmar Lampe

Sigmar Lampe

University of Luxembourg

Legal Advisor IP and Licensing

Silvia Lenaerts

Silvia Lenaerts

Eindhoven University of Technology

Rector Magnificus

Smiljka Vikić-Topić

Smiljka Vikić-Topić

Research and Innovation Services-RISE d.o.o.

Senior Adviser

Stine Skyum Kristensen

Stine Skyum Kristensen

Aarhus University

Senior Counsel

Syahirah Abdul Rahman

Syahirah Abdul Rahman

Oxford Brookes Business School

Senior Lecturer in Business & Management

Trine Bartholdy

Trine Bartholdy

BioInnovation Institute (BII)

Chief Business Officer

Valentina Romano

Valentina Romano

Research Technology Transfer and Innovation Department Politecnico di Torino

Head of Division Collaborative and Multidisciplinary Research Planning

Conference Programme

  • Day 1
    Wed 21 May 2025
  • Day 2
    Thu 22 May 2025
  • Day 3
    Fri 23 May 2025

10:30 - 15:30

Registration Desk Open

Collect your conference badge and programme on Wednesday, and avoid the queues on Thursday morning

10:30 - 12:00

Morning Workshops

Choose from a variety of free learning opportunities

This morning workshop is open to everyone who is joining the conference.

Masterclass: Conflict of Interest +

Founding academics are vital to the business in the early years but few leave their posts within the university. It is better for the company and the university, and the academic, if they keep a close association with both. However, this entails the academic wearing multiple ‘hats’ and creates the potential for damaging conflict-of-interest situations. What are the main sources of conflict, what problems can they cause and what is the KTO’s role in minimising, avoiding or managing these conflicts?

Moderator: Jeff Skinner

Workshop: Enhancing Societal Valorisation through Impact Licensing: Tools and Strategies for Universities and Technology Transfer Offices +

This workshop focuses on socially responsible and impact licensing as key tools for the societal valorization of research and innovation. The ILI Horizon Europe CSA Project is developing a suite of instruments to facilitate the adoption of impact licensing across the EU. One of the main tools is the quality label for impact licensing agreements, which will be showcased through use cases, highlighting how universities can implement it to demonstrate their commitment to societal valorization.  

Additionally, the session will introduce the impact licensing builder, a tool that helps technology holders select clauses in impact licensing agreements aligned with socially responsible guidelines. We will also present a screening tool designed to assess the societal valorization potential of technologies, with a focus on alignment with the United Nations' Sustainable Development Goals. Lastly, the workshop will cover the development of an IP Pool for technologies intended for humanitarian crises, explaining how impact licensing facilitates access to technologies that comply with humanitarian principles.  

The session will be interactive, inviting feedback and suggestions from the audience on how these instruments can optimize societal valorization pathways within their KTOs/TTOs or universities.

Facilitators: Ivana Vuka, Johan Moyersoen, and Bruno Vandermeulen

Workshop : Spin-off SIG +

Abstract: TBC

Facilitator: TBC

Workshop: Join us to take the BioMedical SIG to the next level! +

The BioMedical SIG was launched in June 2024 and is already a success. We are a group of more than 100 knowledge transfer professionals from more than 26 countries.

We had more than 90 participants at our kick-off. During our first webinar series (From Bench to Bedside) we had more than 70 participants on average and, most importantly, very interesting discussions.

All this means that we are building a true community, and we want to take it further, bigger and more impactful.

Facilitators: David Silvestre and Julia Gauglitz

13:30 - 15:00

Afternoon Workshops

Choose from a variety of free learning opportunities

All guest are invited to select and attend these free workshops.

Masterclass: When things go wrong: dealing with disputes in collaborations +

Sometimes a collaboration will not end happily. There might be a violation of the contract terms, a different interpretation of the wording, or contradictory views on a key issue (e.g. IP ownership). Whatever the problem, it will almost certainly lead to unpleasant conversations and will require difficult negotiation to reach an agreement that provides a resolution.

In the session, you will be presented with some real-life scenarios and given a role to play in trying to resolve these, in an interactive workshop. Following the scenario exercises, the moderator will lead a discussion on how best to deal with the difficult real-world challenges that exist in dealing with commercial disputes, which, by their nature, are often stressful, subject to sudden changes and highly visible within the organisation.

The key aims of this interactive session are to enable peer-to-peer learning and to share some practical insights and frameworks, based on industrial experience, on how best to deal with these difficult and sometimes confrontational situations.

Moderator: Mark Wilson and Martin Raditsch

Workshop: Digital Innovations SIG +

Abstract: TBC

Facilitators: Sigmar Lampe and Annemieke de Raad

Workshop: SHAPE SIG +

Abstract: TBC

Facilitator: Frida Koslowski

Workshop: A Leap In Time: the Patent Game that tries to lower the fear of patents and encourages innovative thinking +

When did you last read a patent? Did you enjoy reading it? Did you think it was worth your time and more importantly, did you feel like you read an intelligence document? Patents were created “To Promote the Progress of Science and Serious Arts...” (1st Patent Statuette, 1790), yet for many of us it doesn’t feel so. They are seen as long and complex documents and many scientists are unaware or uninterested to explore the potential that comes with reading patent documents(Donal, Kabir & Donald, 2018)

This workshop will focus on an intervention that has at its core the agenda of “Making Patent reading Great again”. The innovative approach that we have deployed is in the form of a digital escape room game – LeapIntime: The Patent Game. The workshop will allow participants to play the digital game in teams followed by a post-game debrief on that will also highlight the impact of this intervention so far. Moreover, we even trigger innovative thinking by allowing you to innovate around the existing in-game patent (taken from a real-world patent) so that one does not see patents as dead-end walls but opportunities to solve the given problem differently.

This workshop is limited to only 25 attendees, and spots will be allocated on a first-come, first-served basis. We encourage you to bring your laptop to fully engage in the session. 

Facilitator: Rajiv Vaid Basalawmolt, Aarhus University, Denmark

Workshop: Train the trainer +

Abstract: TBC

Facilitators: Jeff Skinner and PDC Members

13:30 - 15:30

NAAC Meeting

By invitation only. This is the bi-annual meeting of ASTP’s National Association Advisory Council (NAAC). Chaired by Vice President for the NAAC, the invited representatives of each national association will discuss the most pressing issues facing the sector.

Moderator: Laura Spinardi

16:00 - 18:00

Guided City Tour

Pre-registration required

Explore the historic city of Vilnius on foot with this walking tour. During the 2-hour tour, you will have the opportunity to visit most of the must-see attractions in Vilnius. We'll begin by strolling through the narrow streets of Vilnius Old Town, a UNESCO World Heritage site, and explore the former Jewish quarter, St. Anne's Church, Užupis, as well as some hidden sites that you wouldn't find on your own. The tour will end at the Vilnius Town Hall, where the welcome reception will take place.

Meeting point: Hotel Conference Floor

18:00 - 19:30

Welcome Reception

Open to everyone

Join us for an unforgettable welcome to ASTP’s 25th Annual Conference, hosted by the ASTP President. Set in the iconic Vilnius Town Hall, a historical gem dating back to 1799, this event provides the perfect setting for an evening of networking and connection. Meet fellow participants, engage with the distinguished members of the ASTP Board and Committees, and build new relationships with colleagues and peers. This is your chance to experience the unique energy and camaraderie that only an ASTP conference can offer. Don’t miss the first and most exciting gathering of the event!

The welcome reception is generously sponsored by LifeArc

Dress code: Casual

Location: Vilnius Town Hall

19:30 - 22:00

Directors' Forum Dinner

Pre-registration required

If you’re a Director of a Knowledge Transfer Office or a senior industry leader overseeing academic partnerships, this event presents a unique opportunity to connect with peers from across Europe and beyond. This exclusive, pre-registration-only gathering offers an invaluable platform for directors to engage in meaningful discussions, share insights, and exchange best practices in a collaborative environment. Don’t miss this chance to strengthen your network and enhance your expertise alongside fellow leaders in the field.

Location: Restaurant Grey

08:00 - 17:00

Registration Desk Open

Collect your conference badge and conference bag

Location: TBC

08:00 - 08:30

Morning Meeting for new members

ASTP is excited to welcome our newest members, and this meeting offers the perfect opportunity to connect with us. You'll have the chance to meet members of our committees and the Board, as well as learn about volunteer opportunities within the association that can help you expand your knowledge and grow your professional network.

Location: TBC

08:45 - 09:00

Conference Opens

Welcome by ASTP President

ASTP President shall welcome all delegates to Vilnius.

09:00 - 09:45

Opening plenary

Welcome to Lithuania

In this premier conference session, we shall get the latest news from the Lithuanian Knowledge and Technology Transfer Community and Ecosystem.

Speakers: Laima Taparauskienė, Director of Department of Higher Education, Science and Technology and Regina Valutytė, Vice Minister for Education, Science and Sports, Republic of Lithuania. 

09:45 - 10:30

Keynote

25 years of knowledge transfer: now what?

We are honored to have Silvia Lenaerts as our keynote speaker. Silvia is the first female Rector Magnificus at the Eindhoven University of Technology in the Netherlands. Before assuming this position in May 2023, Silvia served as the Vice-Rector of Valorisation at the University of Antwerpen, where she led the University's TTO and knowledge transfer initiatives.

Silvia Lenaerts is also a renowned innovator and entrepreneur. She founded a gas sensor company and sits on the boards of various companies and organisations. She is a KU Leuven graduate and holds a PhD in chemistry.

Join us for an engaging conversation with Silvia about innovation, knowledge and technology transfer, leadership in technical universities, the future direction of TTOs, and much more. This is your opportunity to ask the Rector of the Eindhoven University of Technology the questions you wish you could ask your own rector.

Speaker: Silvia Lenaerts

Moderator: Karen Laigaard

Location: Alfa Ballroom

10:30 - 11:00

Coffee Time

Have a break

Mix and mingle with fellow guest and visit the sponsor booths.

11:00 - 12:30

First Parallel Session

Choose from three dynamic tracks

These sessions will deal with trending topics: AI Tools, Navigating Innovation and Ethics, and Vanity Metrics.

Track 1: Generative AI and Knowledge Transfer – innovations, challenges and direction +

It is almost twelve months since a seminal panel presentation at AUTM described the early work undertaken by NYU Langone (w/University of Glasgow) on AI led transformation of their TTO. The innovations, challenges and direction of travel of AI transformation as experienced from a selection of KT offices and businesses will be shared and discussed.

Speakers: Declan Weldon and Dvorah Graeser

Track 2: Patient Data | Navigating Innovation and Ethics +

In today’s rapidly evolving healthcare landscape, where biology, medicine, engineering, mathematics, physics and IT converge, patient data stands as the cornerstone of groundbreaking innovation. As AI revolutionises diagnostics, drug development, and health outcomes, the potential of patient-driven insights grows exponentially. The use of patient data at a large scale presents novel ethical, legal, scientific, medical, and economic complexities and opportunities. This session aims to provide actionable insights for the successful development of innovative technologies based on patient data. We will discuss their full potential, showcasing real-world applications, intellectual property and licensing practices, and commercialisation pathways.

Through expert-led talks and dynamic discussions, we will gain deeper insights into ethically leveraging patient data to tackle pressing health challenges.

Speakers: Olivier Van Raemdonck, Charles Groffils,  Miguel Angel Armengol de la Hoz and Borja Moll

Moderators: David Silvestre and Julio Rios

Track 3: Vanity Metrics? +

The focus on the number of spin-outs emerging from our research institutions seems to be ever-increasing. We hardly discuss license deals with established companies or the numerous research collaboration agreements between academia and industry. Why is that? Where does this focus come from? Management? Government? Researchers seeking alternative career paths?

Research institutions often place IP in the hands of barely existing spin-outs created by inexperienced entrepreneurs who receive varying levels of support from their TTOs. Are spin-outs always the best option for the valorisation of university IP, or do TTOs feel compelled to follow this path? What criteria are used to determine the valorisation route?

New spin-out policies and standardised deal terms have emerged in response to criticism from funders, VCs, and researchers. Some institutions have introduced express licences to stimulate entrepreneurial interest. In this workshop, we will discuss whether we are creating spin-outs for the right reasons or if our spin-outs mostly serve as “vanity metrics.”

Speaker: Laura Spinardi

12:30 - 13:30

Lunchtime

Time to mingle

Enjoy a delicious buffet lunch in the communal reception area, meet fellow participants and visit the sponsors' exhibition booths.

13:30 - 15:30

Knowledge Stock Exchange

Seek out partners, sponsor and projects

The Knowledge Stock Exchange is unique to ASTP conferences. During these 90 minutes, there will be eighteen 15-minute sessions across three themes:

  • Marketplace
  • Ecosystem Insights
  • Initiative Sharing


13:30 - 15:30

Market Place

Service providers showcase their tools and share opportunities for collaboration

FirstIgnite Ltd +

Leveraging AI to generate industry collaborations for research funding and licensing. During this presentation you will learn how to use AI to identify the market applications, companies and contacts that are most aligned to partner with your research.

Speaker: Chase Bonhag

Wellspring +

Speaker: TBC

Netval - Knowledge Share +

Knowledge Share is an Innovation matchmaking platform having the mission to make easier the match of innovation demand and offer between Business and Academia. Its brand-new IT architecture allows to easily scale up the ecosystem at international level, granting a consolidated user base and the possibility to publish any research results on the platform’s walls (spinoffs, patents, plant varieties, software, collaboration opportunities,…). Users can get directly in touch with the research teams with just few clicks and look for their innovation needs thanks to the AI algorithms. Knowledge Share partners are Netval, Ministry of Enterprises and Made in Italy and Politecnico di Torino.

Speaker: Federico Novembrini, Project Manager

13:30 - 15:30

Ecosystem Insights

Speakers from diverse parts of the ecosystem shall shed their light on the knowledge transfer spectrum.

Melting in the Same Pot: Newcomers' Perspectives from Academia, Charity, Industry, and Venture Capital on Knowledge Transfer +

Knowledge transfer (KT) plays a critical role in connecting diverse sectors such as academia, charity, industry, and venture capital, facilitating the exchange of ideas, technologies, and practices that drive innovation and societal progress. As professionals from these varied backgrounds embark on roles in KT, we bring unique perspectives and face distinct challenges shaped by our prior experiences. As LifeArc Knowledge Transfer Innovation Fellows, five of us will explore how our sector-specific backgrounds influence our approaches to knowledge exchange, strategy development, and stakeholder engagement and how the LifeArc fellowships bridge these sectors to drive impactful knowledge exchange.

Key themes include:

- Academia: Integrating open science, peer-reviewed research, and education with innovation and commercialisation.

- Charity: Emphasizing public benefit, inclusivity, and community-driven collaboration.

- Industry: Strategic partnerships, technology de-risking, and intellectual property management to bridge innovation and commercialization for greater societal impact.

- Venture Capital: Focusing on scalability, return on investment, and risk assessment in commercialising innovations.

In addition to these key themes, we will highlight the LifeArc Knowledge Transfer Innovation Fellowship itself as a transformative fifth perspective. The Fellowship serves as a catalytic platform empowering professionals from outside the traditional technology transfer space to step into the field with confidence, providing tailored training, mentoring, and immersive exposure. We will highlight how the Fellowship bridges sectors, accelerates learning, and fosters interdisciplinary collaboration.

Together, these perspectives will highlight both the strengths and tensions that arise when aligning sector-specific priorities with the broader goals of KT. This session offers a unique vision on the evolving landscape of knowledge transfer. It will demonstrate how cross-sector collaboration and inclusive pathways into the profession can not only enrich KT practice, but also drive more equitable, innovative, and impactful outcomes for society.

Speakers : Amelie Franken, Ana-Maria Ivanus, Kornelia Mikula, Gaston Sendin and Avlokita Tiwari.

IMPAC3T-IP +

Speaker: Alex Schiphorst

Shaping inclusive prosperity in the regional ecosystem | Erasmus University Rotterdam +

Discover how Erasmus University Rotterdam (EUR) is shaping inclusive prosperity in the regional ecosystem through a unique approach to valorization and impact. Moving beyond traditional tech transfer, EUR focuses on the power of Social Sciences and Humanities (SSH). This civic approach to knowledge exchange highlights the value of research that directly benefits society. Learn about EUR’s role as a civic university and the lasting impact of its work in strengthening the region. This session offers not just a presentation, but an opportunity to discuss how universities can play a pivotal role in building a more prosperous and inclusive future.

Speakers: Immanuel Nijssen & Nicolette Stehouwer-Den Hollander

Boosting entrepreneurship skills for early-stage researchers +

Learn how Vilnius University facilitates innovations by including entrepreneurship within the academic agendas for early-stage researchers. This approach generates better applicability perspective and greater innovation flavor of the R&D solutions developed during PhD studies. Explore Vilnius University entrepreneurship-focused practice aimed at early-stage researchers, which goes beyond Vilnius University and includes partners of university’s strategic alliances.

Speaker: Kristina Babelytė-Labanauskė, Head of Innovation Office, Vilnius University.

13:30 - 15:30

Initiative Sharing

Discover current ideas and initiatives from the landscape

MARVEL-UTT +

Development of a self-assessment tool for performance optimisation and skills management in knowledge transfer offices.

Speaker: Chiara Ricca, Knowledge Transfer Manager | University of Turin, Italy

Building Economies of Scale from Shared Tech Transfer Services – Lessons from UK pilot projects +

In 2024-2025 the UK funder Research England funded pilot projects to explore models for universities to share tech transfer services. In this talk we will share some insights and learnings from 6 of these 13 projects. We will also reflect on what European university consortiums can take from this, including benefits, constraints and top tips for developing similar approaches in your country or region.

Speaker: Alexandra Bush, Head of University/Research Organisation Services, Oxentia Ltd, UK.

INNOV-8-2-CREATE: A Scalable Model for Innovation Training and Knowledge Exchange +

This session will introduce the INNOV-8-2-CREATE Toolkit, a practical resource designed to help universities, technology transfer offices, and innovation stakeholders implement structured innovation training. Developed through an EU-funded initiative, the toolkit provides guidance on building commercialisation pathways, supporting innovators, and fostering impactful knowledge exchange across sectors. The session will explore key toolkit components, including self-assessment tools, programme design, scalability strategies, and best practices for fostering inclusive innovation ecosystems.

Speaker: Deborah Mireles, Innovation Training Manager at the University of Galway

Empowering TTOs - Impact through Standards +

In 2023, the European Commission recommended making TTOs fit for standardisations.  

In response, an informal working group was established within ASTP to clarify the importance of TTOs engaging with standards. This group aims to identify questions for national standardization bodies and universities, raise researchers' awareness of standardization as a means of knowledge valorisation, and provide guidance to TTOs on best practices.  

The next step involves transforming the informal working group into a dedicated Special Interest Group. If you are interested in participating, we warmly invite you to join us. 

Speaker: Katrin Fladischer

Assessing & Advancing Capacity for the Commercialisation of Global Health Research at Higher Education Institutions. +

Higher Education Institutions (HEIs) play a critical role in health research and innovation, yet many HEIs — particularly in Africa — face significant challenges in translating early-stage research into commercially viable public health products. This gap, often referred to as the "valley of death", is exacerbated by fragmented innovation ecosystems, limited commercialisation knowledge and skills, and unclear pathways for translating research into impact. The FLIGHT (Framework for Leveraging Innovation in Global Health Technologies) project aims to address these challenges by enhancing the capacity of HEIs to convert health R&D assets into deployable health interventions that drive societal and economic impact.

The project also seeks to develop an Innovation and Enterprise Framework to strengthen institutional approaches to R&D commercialisation and translational research.

As a foundational step, we conducted a baseline capacity assessment across partner institutions using a mixed-methods approach. This assessment combined literature reviews, quantitative surveys, qualitative interviews, and focus group discussions with HEI academic and non-academic staff, and Early Career Researchers to evaluate existing public health R&D assets, commercialisation knowledge, skills, and attitudes, institutional support systems, and key barriers and opportunities for strengthening innovation pathways.

This session will share the FLIGHT team's baseline assessment methodology, early insights into institutional capacities and lessons learned in identifying gaps and opportunities to improve innovation and translational research capacity. The presentation will also highlight how these insights are informing the development of FLIGHT’s Innovation and Enterprise Framework.

Speakers: Ezekiel Boro and Charles McLoughlin

15:00 - 15:30

Coffee time

Have a break.

Grab a refreshing drink and get ready for the next session.

15:30 - 17:00

Second Parallel Session

Deepen your knowledge

During this time, you can follow one of the following topics: IP strategies, Virtual KTO and How to develop entrepreneurs.

David vs Goliath: Knowledge Valorisation in action +

The European Commission’s Guiding Principles for Knowledge Valorisation and the related Codes of Practice promise a stronger innovation landscape—but policies alone don’t move mountains. Their true power lies in how they inspire action. As frameworks become practices, and practices reshape systems, even deeply rooted institutional and policy structures can evolve. 

This session explores how KT professionals can leverage this shifting policy environment to drive meaningful change. Are the Guiding Principles sparking concrete actions? Can bottom-up initiatives stimulate national ecosystems? Join us for a thought-provoking dialogue on turning ambition into impact—and reshaping the innovation landscape, one determined step at a time.

Speakers: Jakub Jasiczak, Smiljka Vikic-Topic and Stine Skyum Kristensen

Moderator: Andras Havasi

Shared Virtual KTO: Experience from the First Pilots +

Our panel discussion will explore how a group of universities or organisations can establish a shared, virtual KTO function to accelerate academic projects and ventures more effectively than traditional approaches. We will present innovative initiatives that employ a standardised approach and methodology to leverage shared resources and support a greater number of commercialisation projects. By sharing the KTO task in this way, a critical mass of otherwise underutilised projects can be developed, increasing efficiency and assisting institutions that lack the infrastructure for early-stage spin-out development.

Speakers: Julian Jantke, Syahirah Abdul Rahman and Gavin Clark
Moderator: Mark Mann

How to develop entrepreneurs? +

Join us for an insightful session on good practices for managing the transition between research and entrepreneurship, from pre-incubation to acceleration. This session will feature distinguished speakers running new venture-building programmes across Europe. We will share practical experiences on how to foster an entrepreneurial mindset and provide the right traction for the development of a start-up—from initial idea to investible company—and how to create a supportive ecosystem. You will gain valuable insights into the challenges and opportunities faced during the entrepreneurial journey and learn about the critical stages of entrepreneurial development, the role of mentorship, and the key resources needed.

Speakers: Magda Krakowiak, Robert Schimpf and Trine Bartholdy

Moderator: Philip Grother

18:30 - 22:00

Conference Dinner

The social highlight

We are delighted to invite you to a memorable evening at Belmontas as we celebrate the 25th Anniversary of ASTP. This milestone marks a quarter-century of innovation, collaboration, and shared growth. Join us for a night of refined elegance, where professionals, thought leaders, and pioneers come together to reflect on our journey and look ahead to the future.

In honor of this special occasion, we invite you to embrace the silver dress code—a tribute to the elegance and achievement of our 25 years. Whether you choose a sparkling silver gown or a sharp silver-accented suit, your attire will complement an evening filled with rich conversation, gourmet dining, and the spirit of celebration. Let’s toast to a remarkable past and an exciting future ahead!

Dress code: A touch of silver
Location: Belmontas

Bus Transfer: Please meet in the hotel lobby at 18:00 for the scheduled bus transfer.

07:30 - 08:30

Wake up and move

Start your day the healthy way

See Vilnius in a new, early morning light. Join your fellow conference participants for this invigorating 5km run along the Neris River.

09:00 - 09:30

Conference opens

Welcome back!

Welcome to the final day by ASTP President Art Bos

09:30 - 10:30

Plenary

Women's Health | Solutions for the Other Half

Women's Health solutions cover areas tailored to women, addressing women-specific diseases or conditions where women are affected differently. For example, women are seven times more likely than men to be misdiagnosed with cardiovascular diseases. In recent years, there has been a growing recognition of the gender gap in healthcare, driven by the realisation that medical research and healthcare solutions have historically focused on men, the male body, and male biology. Clinical trials have primarily involved male subjects (both human and animal), resulting in medications and treatments that are less effective—or even harmful—for women. The focus on Women’s Health aims to bridge this healthcare gap and reduce gender disparities in medical care.

Our speaker, Trine Bartholdy, has extensive life science experience from venture companies, the pharmaceutical industry, and maternal health and fertility organisations. This, coupled with Trine’s current focus on innovation, translational research, and spin-outs, makes for a thought-provoking and illuminating Thursday morning wake-up call.

Speaker: Trine Bartholdy, Chief Business Officer, The BioInnovation Institute, Copenhagen.

Moderator: Art Bos

10:30 - 11:00

Coffee time

Have a break

11:00 - 12:30

Third Parallel Session

Keep on learning

These tracks shall explore: Legal Agreements, Navigating AI Innovations, and Business Development.

Agreement Alchemy – Turning Collaboration into Success +

Effective collaboration agreements are essential for successful research partnerships. This workshop will guide you through the process of drafting and negotiating agreements that protect both your institution and project outcomes.

The session will begin with a brief presentation on key principles and strategies for creating strong collaboration agreements. Participants will then dive into a real-life case study, collaborating to draft agreements that address potential challenges and safeguard their interests.

After the group exercises, participants will present their findings and key discussion points. The workshop will conclude with a plenary discussion, offering an opportunity for additional insights and shared experiences.

The primary goals of this interactive session are to foster peer-to-peer learning and provide practical tools and frameworks for drafting effective research collaboration agreements. 

Speakers: Isabella Longoni and Olga Larionova

Navigating AI innovations +

As artificial intelligence continues to revolutionise industries, it also profoundly impacts the IP and knowledge transfer landscape. Our expert speakers: a patent attorney and a lawyer, will provide you with current knowledge on patentability of AI innovations, the intricacies of attributing inventorship when AI systems drive innovation, the strategic choices on whether to disclose AI-related inventions or maintain confidentiality, as well as legal implications of AI Act on knowledge transfer.

Speakers: David Lesthaeghe and Marcelo Estrella Orrega
Moderator: Julio Rios

Supercharging Tech Transfer Marketing with AI: From Insights to Impact +

In this dynamic and interactive 90-minute session, participants will explore how artificial intelligence (AI) can revolutionize marketing strategies for technology transfer. Designed for technology transfer professionals eager to enhance their impact, this session combines insightful discussions, hands-on workshops, and real-world examples to showcase the transformative power of AI.

Speaker: Nedeljko Milosavljevic and Dvorah Graeser

12:30 - 13:30

Lunchtime

Nourish yourself

Enjoy amazing local food and international company.

13:30 - 15:00

Fourth Parallel Session

Expand your mind

These tracks will dive into: New to profession, Winning Research Impact, and Green Venture.

Winning Research Impact | Exploring Organisational Models and Tools +

Research funding programmes are increasingly focused on measuring the impact of research on the economy, society, policy, and the environment, posing new challenges for universities and other research institutions. As a result, support professionals are adapting to better assist researchers in designing and assessing the broader impact of scientific and technological outcomes beyond academia. Research Support Offices (RSOs) assist with drafting impact proposals, while Knowledge/Technology Transfer Offices (TTOs) support commercialisation. Promoting new ways of thinking, exploring synergies between RSOs and TTOs, enabling creative multidisciplinary collaborations, and exploring evolving roles within support structures are essential to maximising the value of research and quantifying its societal benefits.

Best practices will be discussed in an interactive session, including the “Promoting the Impact of Research” training course in Italy, which builds expertise in managing research impact to support pre- and post-award activities. Additionally, the Research Impact Management Office (RIMO) at Imperial College will be highlighted for its integrated, creative, and ‘platypus-type’ approach, combining project management with bespoke dissemination and exploitation efforts. The session will encourage participants to share experiences and explore organisational models that enhance research support, aiming to increase the success rates of research activities and maximise their impact.

Speakers: Valentina Romano and Marta Archanco

Moderator: Alessandra Baccigotti

Green venture: Building Synergies for Sustainable Success +

As sustainability becomes a defining priority for global progress, green innovation stands at the forefront of change. This interactive session invites KT professionals to dive into the dynamic ecosystem of green ventures, where investors, startups, academic institutions, and local authorities interact to tackle climate challenges and drive economic growth. In this session we will understand what the drivers in sustainable innovation are, how startups position themselves to secure funding and scale impactful solutions, and the role of universities and innovation clusters in advancing policy-driven sustainability agendas to integrate green technology and accelerate green economies.

Speaker: Olivia Nicoletti, Imants Martinsons and Edita Sužiedėlienė

Moderator: Tom Flanagan

Wrapping Up the Conference: Your Voice Matters! +

As the ASTP Annual Conference comes to a close, you will have navigated through a whirlwind of sessions, absorbed a wealth of information, and expanded your network with both familiar faces and new connections.

Did something you heard catch you by surprise or challenge your perspective? Are there topics you wish to explore further? Is there someone you met or heard about that you would like to connect with? An initiative that you would like to dive into a bit more? Or perhaps you have feedback on the overall conference experience—sessions you missed, or suggestions on the format?

Join us for an interactive "check-out" session with members of the ASTP Board, the Programming Committee, the ASTP Office, and experienced ASTP members. They will be on hand to address any questions or comments you may have, and to listen to your invaluable feedback.

Come and share your thoughts and ideas with us in a relaxed atmosphere. Your insights are crucial, and we look forward to hearing from you!

Moderator: Karen Laigaard

15:00 - 16:00

Closing Drinks

Cheers!

Bid farewell, exchange contact details, and extend your thanks as you get ready to depart Vilnius.

Location : Conference Lobby

Conference Image 1
Conference Image 1

About the Conference

The ASTP 2025 Annual Conference celebrates 25 years of advancing knowledge transfer globally. Bringing together industry professionals, institutions, and innovative thinkers, the event will be held in Vilnius, Lithuania. It serves as a hub to network, share experiences, and discover cutting-edge solutions in the field.

300+

Attendees

160+

Institutions

35+

Countries

Conference Photo

Hotel Name

Room Rates at Radisson Blu Lietuva Vilnius

Room Type

Standard Room inclusive of breakfast

Single Use

€142.00

Double Use

€154.00

Reservation link:

https://bit.ly/RadissonASTP2025

Promocode: ASTP25

Validity

  • Room rate applies for booking on the night of 20th until 24th May 2025. Should you wish to stay longer, kindly contact the hotel directly.
  • Rooms are based on run-of-house and subject to availability.
  • Delegates to book through the link above.

Welcome Reception

Website

Gediminas’ Castle Tower is the remaining fortification tower of the Upper Castle. Legend has it that the Grand Duke Gediminas dreamt of an Iron Wolf howling at the top of this hill, which he took as a prophecy of the great city that would one day stand in this place. The hill is where he eventually built a wooden castle.

Grand Duke Vytautas completed the city’s first brick castle in 1409. Gediminas’ Tower has changed purposes since then, including being used as the city’s first telegraph building in 1838. The Lithuanian flag was first flown at the top of the tower a century ago. The Vilnius Castle Museum was opened in 1960, and in 1968 it became a subdivision of the Lithuanian National Museum.  Website https://lnm.lt/en/museums/gedi...

Brief History

The castle was built in the 14th century and served as a residence for the Grand Dukes of Lithuania. However, the structure fell into disarray in the 17th century and was only rebuilt in 1951. In 1962, the castle became a part of the Trakai History Museum.

How to get to Trakai

By car: from Vilnius to Trakai - 27 km, from Old Trakai to Trakai only 4 km. Leaving Vilnius, follow Savanorių Avenue and continue following the signs. Highway - A16. By bus: from the Vilnius Bus Station (Sodų g. 22, tel. 1661), platforms: No. 6, 7, 8 (suburban), 28 and 29 (interurban, via Alytus). Buses to Trakai go about 50 times a day (about 40 times on weekends), at intervals of about 10 to 20 minutes, www.autobusustotis.lt

By train: from the train station (Geležinkelio g. 16), tel. +370 5 233 0088, www.litrail.lt       Website https://trakaimuziejus.lt/en/ 

Brief history

Paupys is the newest district in Vilnius; it’s right in the Old Town but surrounded by nature and tranquillity. Modern architecture blends well with the bends of the Vilnelė River and surrounding old trees. The district’s vibrant community of food artisans, promising chefs, creative minds and artists give curious visitors a chance to explore a journey of flavours. Paupys Market is more than just a dining location, it’s a carefully crafted, shared experience.                                                                     Website https://www.paupioturgus.lt/

Located in the alley of bars and restaurants on Vilniaus Street, Meating Room is a specialised South American steakhouse offering not only the most delicious meat dishes, but also your favourite European comfort cuisine. Try the extensive tapas menu for variety. Those who fancy a drink will be surprised by the distinctive style of the bar, where everyone will find their favourite drink. You can also enjoy a journey of flavors on the very stylish and cozy outdoor terrace.                                       Website https://meatingroom.lt/

Brief History

Vilnius Cathedral was rebuilt several times as a result of frequent fires, wars and unstable soil under its foundation. Due to the building’s importance, many prominent foreign and local architects and artists led the reconstruction projects. The building currently reflects the Classicist style (architect Laurynas Stuoka-Gucevičius), but its walls have traces of Gothic, Renaissance and Baroque.

A 57-metre tall bell tower stands right by the cathedral and is one of the symbols of Vilnius.

The history of the bell tower dates back to the middle of the 13th century: the defensive tower that stood here in the 16th century became a bell tower and got its current appearance at the beginning of the 19th century. The city’s oldest clock at the top of the tower chimes its bells to invite people to mass. An exhibition inside the tower recounts its history and offers visitors a spectacular view of the Old Town.           Website http://www.katedra.lt/

Brief History

A wooden settlement stood in this historical place in the 4th-8th centuries, while in the second half of the 13th century, part of the settlement became a stone castle. In the first half of the 14th century, it became the most important building in the large area of Vilnius Lower Castle which is surrounded by a wall. From the first days of Gediminids, almost all Lithuanian rulers resided here. They repeatedly expanded the castle, and at the end of the 15th century, they began its fundamental reconstruction.

Originally Gothic, the 16th-century residence of the Grand Dukes of Lithuania became a grand Renaissance palace. In the first half of the 17th century, they also acquired early Baroque features. Vilnius was one of the largest hubs in Central and Eastern Europe at that time. In the middle of the 17th century, the Moscow army destroyed the palace and during the period from the end of the 18th century to the beginning of the 19th century, the palace was completely destroyed. Website https://www.valdovurumai.lt/en

Brief history

The 600-year-old square that once occupied most of the present Old Town was a Jewish neighbourhood of goldsmiths, glassblowers, artisans and financiers. The Goldsmiths Guild was founded there in 1495, followed by the first glass manufactory of the Grand Duchy of Lithuania in 1547. This historic community was named the Glass Quarter in 2018, recalling the times when there were as many as three Stiklo streets: Stiklo 1, Stiklo 2 and Stiklo 3. As if hidden among the bigger streets of the city, the quarter is still surrounded by jewellers, local artists, artisan shops and workshops, cosy restaurants, the headquarters of the chamber orchestra, art galleries, and Stikliai Hotel, one of the city’s oldest. Website https://www.govilnius.lt/visit...

Dine is perfect for those who appreciate privacy, high-class service, and a carefully selected menu. People return to Dine again and again for their favourite dishes, which always stay on the menu (for example, the exquisite octopus with young potatoes and homemade duck sausage), as well as the professionally selected wines. One of the hosts of Dine is Arminas Darasevičius, a sommelier who is considered to be among the best in Lithuania.                                                                                      Website dinerestaurant.lt

Lithuanian nature is humble, calm and harmonious. It conceals numerous hidden treasures that are not immediately visible. The same description applies to Lithuanian cuisine and its ingredients. Restaurant PACAI aims to discover these hidden gems and present them in a way that showcases their true brilliance on the plate. The key to unlocking the authentic taste of Lithuania lies in the simplicity and yet expressive and distinctive flavors of local ingredients such as caraway seeds, dill, horseradish, and many others. As the seasons change, our nature offers a diverse range of aromas and textures, allowing us to be imaginative, inquisitive, and constantly exploring in the kitchen. Restaurant chefs are inspired by the concept of Nordic-Lithuanian cuisine, which drives them to create innovative and original flavors. Website Hotelpacai

Meat, a steakhouse opened by one of Lithuania’s top chefs, is tucked away just across the Neris River from the hustle and bustle of the Old Town. It normally emanates an elegant restaurant ambiance, except from 10 am to 5 pm on Saturdays and Sundays, when families gather for brunch. The buzz they bring with them is welcome on weekends. As for the menu, it offers as many as 10 variations of Eggs Benedict (classic, Korean, Israeli, Mexican, etc.). Other breakfast icons include Spanish Churros and American pancakes. They also offer a kids menu.

Vilniaus Street

The deeper you go, the more bars you will find. The deeper you go, the more trees you have – this is what we say in Lithuanian. The same goes with bars on this street. Head to Gringo for an informal atmosphere reminiscent of an English pub that both locals and foreigners love. Do you like playing foosball? Watching live sports? Then this is the place for you. By the way, Gringo offers daily lunch and their šaltibarščiai is said to be really delicious.  

One more pub on Vilnius Street worth mentioning is rePUBlic. This place is a phenomenon in Kaunas and is so popular there they have three locations. However, the one and only Republic in Vilnius is here. The number of screens they have make it clear that sports fans will love it.

On the way to Vokiečių Street, next to fancy places like Distilerija and the Bubbles. Champagneria, you’ll cross paths with well-dressed people, pass a bar named Drops; then the Rhum Room; the budget-friendly Plus Plus Plus, which youngsters love; and Trinity, an old monastery housing an elegant restaurant serving European cuisine and two bars.

Islandijos Street

Let’s turn to Islandijos Street. On your right you will find one of the oldest and best cocktail bars in the city: Alchemikas. It is well-known for a professional team, classic and vintage cocktails and a collection of rare spirits.

Close by is one of the liveliest spots in town: Piano Man Bar (the locals call it Piano Man). It’s often crowded but a great choice if you’re looking for beer and whisky, delicious bar food, and welcoming staff.

Do you like Bruce Lee? Let’s stop here for a bit. You’re in front of Briusly, a Pan-Asian restaurant. On the second floor of this place is the club Opium, where many great techno and house DJs have already played here.

Special mention goes out to newcomer cornercafé. A new corner in town for electronic music lovers with a top-notch selection of natural wines & cocktails. Founded by the organizers of the well-known pop-up event community „Draugai Draugams”. The space hosts its own club nights showcasing local and foreign electronic music talents. Most people who visit „cornercafé” say that it has a unique uplifting atmosphere inside. One way to find out - check it out yourself!

Location: Islandijos 6  

Around Vokiečių Street

And here we are on Vokiečių Street. It’s full of cafes and restaurants. There aren’t many bars here because they’re all scattered around. For example, if you turn onto Šv. Mikalojaus Street, you’ll find one of three Šnekutis bars, which are known for really great local beer.

In short

For 115 years, Lukiškės Prison was guarded by high walls and barbed wire, but today the site is open to the public. From prison to artistic venue, a new version – Lukiškės Prison 2.0 ­– is home to 250 creators and artists, and a place where curious spirits can learn and explore. Sit down for a refreshing drink, attend a concert or take a tour to get a glimpse of life in the former prison. This unique space has become a star on the silver screen as well. The location easily transforms to depict various spaces, and has even served as the backdrop for Stranger Things season 4.

Brief History

The Museum of Occupations and Freedom Fights was established in 1992. It is the only such museum in the Baltic States, housed in the same building where the repressive Soviet authorities NKVD and NKGB-MGB-KGB worked from the second half of 1940 until August 1991. The building’s basement contains an internal prison-interrogation isolation cell where residents of Lithuania who seemed suspicious to the occupation authorities were imprisoned from the autumn of 1940 until 1987. Visitors can get acquainted with the exhibition, which was set up in the former death penalty enforcement room.

*Free entry - January 12th, 13th, February 16th, March 11th, May 18th, June 14th, 15th, August 23rd, September 23rd, September 28th.

Brief History

The first Botanical Garden of Vilnius University was founded in 1781 right in the Old Town; however, it was later closed and the botanical garden was reopened in Vingis Park in 1919. In 1974, the main part of the Botanical Garden was moved to the Kairėnai Manor, and it has been there ever since. It’s the largest in Lithuania (total area – 199 hectares) filled with different gardens, ponds, and an innovative laboratory. The Botanical Garden has a vast collection of approximately 10,000 plants and is considered one of the richest in the Baltics.

Brief History

Vingis Park is located on an area of 160 hectares along a bend of the Neris River. It belonged to the Radvila family in the 15th and 16th centuries, then fell into the hands of Bishop Ignas Masalskis before it came under the ownership of the Vilnius Governor General Leontij Beningsen, who built an elaborate summerhouse in its pine forest.

In 1919, after the re-establishment of Vilnius University, a Botanical Garden was located on the grounds of the former manor of Vingis Park. In the 20th century, the garden was severely damaged by flooding and war. A major part of the recreated garden was moved elsewhere.

Discover the unique Hill of Crosses, one of the 10 creepiest places in the world. More than 200,000 crosses brought from various parts of Lithuania and foreign countries cover this hill. 53 crosses are included in the registry of cultural heritage.

The tour to the Hill of Crosses includes a visit to the City of Šiauliai as well. You will also learn about the symbolism behind cross making, which is a unique Lithuanian craft recognised by UNESCO as a part of the cultural heritage of Lithuania.

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